Privacy Policy
This privacy notice discloses the privacy practices for Exemplar Care relating to www.exemplar.care. This notice applies solely to information collected by this website and explains how medical and personal information about you may be used and disclosed, as well as how you can access this information. Please review it carefully.
This notice will inform you of the following:
- What personally identifiable information is collected from you through the website, how it is used, and with whom it may be shared
- What choices are available to you regarding the use of your data
- The security procedures in place to protect the misuse of your information
- How you can correct any inaccuracies in the information
Your Information. Your Rights. Our Responsibilities.
Your Rights:
You have the right to:
- Get a copy of your paper or electronic medical record
- Correct your paper or electronic medical record
- Request confidential communications
- Ask us to limit the information we share
- Get a list of those with whom we’ve shared your information
- Get a copy of this privacy notice
- Choose someone to act for you
- File a complaint if you believe your privacy rights have been violated
Your Choices:
You have choices in the way we use and share information as we:
- Tell family and friends about your condition
- Provide health care
- Communicate about our services
For certain health information, you can tell us your preferences about what we share. If you are unable to communicate your preference, we may share information if we believe it is in your best interest or to reduce a serious threat to health or safety.
We never share your information for marketing purposes or sell your information unless you give us written permission.
Information Collection, Use, and Sharing:
We are the sole owners of the information collected on this site. We only collect information that you voluntarily provide to us via email, forms, or other direct contact.
We will use your information to respond to you regarding the reason you contacted us. We will not sell or rent this information to anyone.
We will not share your information with any third party outside of our organization, except as necessary to fulfill your request, coordinate care, or as required by law.
Unless you ask us not to, we may contact you via email in the future to share information about services, updates, or changes to this privacy policy.
Our Uses and Disclosures
We may use and share your health information to:
- Treat you
- Run our organization
- Bill for your services
We may also use or share information:
- To help with public health and safety issues
- For research purposes
- To comply with the law
- To respond to organ and tissue donation requests
- To work with a medical examiner or funeral director
- For workers’ compensation, law enforcement, and government requests
- To respond to lawsuits or legal actions
Your Access to and Control Over Information
You may opt out of future communications from us at any time. You may also:
- See what data we have about you
- Change or correct your data
- Request deletion of your data
- Express concerns about how your data is used
To exercise these rights, contact us using the email address or phone number listed on our website.
Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.
Wherever we collect sensitive information (such as personal health information), that information is encrypted and transmitted securely. You can verify this by looking for a closed lock icon in your browser or for “https” at the beginning of the web address.
Access to personally identifiable information is limited to employees who need it to perform specific job functions. The systems and servers used to store personally identifiable information are maintained in a secure environment.
Registration
To use certain areas of this website, a user may be required to complete a registration form. During registration, users may be asked to provide information such as name and email address. This information is used to contact you regarding services or information you have expressed interest in.
Providing demographic information is optional and not required.
Links
This website may contain links to other sites. Please be aware that we are not responsible for the content or privacy practices of those sites. We encourage users to read the privacy statements of any website that collects personally identifiable information.
Our Responsibilities.
We are required by law to maintain the privacy and security of your protected health information. We will notify you promptly if a breach occurs that may compromise the privacy or security of your information.
We must follow the duties and privacy practices described in this notice and provide you with a copy. We will not use or share your information other than as described here unless you authorize us in writing. You may revoke that authorization at any time.
Changes to This Notice
We may update this privacy notice from time to time. Any changes will apply to all information we have and will be made available upon request, in our office, and on our website.
Privacy Officer: Jon Van Der Veer
Contact: contact@exemplar.care
Most Recent Update: December 30, 2025
Privacy FAQs
How do we typically use or share your health information?
We typically use or share your health information in the following ways:
Treat you
We can use your health information and share it with other professionals who are treating you.
Example: A doctor treating you for an injury may ask another doctor about your overall health condition.
Run our organization
We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Example: We use health information about you to manage your treatment and services.
How else can we use or share your health information?
We are allowed or required to share your information in other ways, usually in ways that contribute to the public good, such as public health and research. We must meet many conditions under the law before we can share your information for these purposes.
For more information, visit:
www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html
Help with public health and safety issues:
We can share health information about you for certain situations, such as:
- Preventing disease
- Helping with product recalls
- Reporting adverse reactions to medications
- Reporting suspected abuse, neglect, or domestic violence
- Preventing or reducing a serious threat to anyone’s health or safety
Do research:
We can use or share your information for health research.
Comply with the law:
We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to confirm we are complying with federal privacy law.
Respond to organ and tissue donation requests:
We can share health information about you with organ procurement organizations.
Work with a medical examiner or funeral director:
We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
Address workers’ compensation, law enforcement, and other government requests:
We can use or share health information about you:
- For workers’ compensation claims
- For law enforcement purposes or with a law enforcement official
- With health oversight agencies for activities authorized by law
- For special government functions such as military, national security, and presidential protective services
Respond to lawsuits and legal actions:
We can share health information about you in response to a court or administrative order, or in response to a subpoena.